The WSFA Directors have established the following policies for the 2025 Showcase:
Selection:
The WSFA Showcase committee has sole authority in the selection and development of the showcase schedules. Selection of acts will be based on the originality and talent of the act, capability of production at the showcase facility, and appropriateness of fair audiences.
Eligibility:
Agents/Acts must be a member of the WSFA. If selected, Agent/Act must be registered, for the WSFA Convention.
Cancellations:
If an act is unable to appear, no substitutions by Act or Agency will be permitted for showcase performances. A list of alternates will be established by the Showcase Committee and in the event of a cancellation, the first act on the list will be notified.
Production | Equipment | Performances
Stage Acts:
1. Each stage act in the showcases shall have a maximum of 12 minutes to perform.
2. Each showcase will have an Emcee provided by WSFA.
3. Stage and production equipment are the responsibility and control of the WSFA Production crew. The house sound system will be provided by the WSFA and will be scaled to the venue used and reasonable requirements of the attractions. The WSFA Washington State Fairs Association will have absolute control over this system, including overall volume levels (both stage and house).
4. A schedule for sound check will be provided to each act prior to the Convention. WSFA will communicate with the act, or its representative required to be present.
5. All attractions will perform under standard stage lighting provided by the WSFA Showcase Committees unless a representative of the attraction is present to operate/call lighting cues.
6. All instruments, instrument amplifiers, drum kits, equipment and/or special lighting effects are the sole responsibility of the entertainer.
7. The WSFA Showcase Committee assumes no responsibility for any expenses, transportation, meals, or rooms, of any attraction.
8. All members and support staff of the showcasing acts will by given Showcase Act credentials. This badge will entitle them to be at the convention on the date of their showcase only.
9. Meals for the entertainers and their family and friends are available at the WSFA Convention Meal Rate. Please contact WSFA for arrangements
Strolling Acts:
The WSFA Showcase Committee will set the schedule of performance for Strolling Host Performers. Each act will be notified in advance of the Convention. In addition, each act will receive an advance schedule of Convention events and programs along with a layout of the Convention site. Every effort is made to ensure that all performances coincide with high traffic areas and events throughout the Convention schedule.
Application Procedures:
Application Forms & Supporting Materials:
- Completed applications must be returned with the following required material:
- Application Fee, per act (non-refundable)
- Audio Link - sufficient selections to depict talent, originality, style, versatility, etc.- Musical and variety stage act that incorporate musical performance.
- References and/or Letters of Recommendation from Fairs.
- Diagram of stage plot including list of stage props, technical requirements (Stage acts Only)
- Promotional digital packet to include digital color or black and white photo suitable for publication. A digital file can be emailed to wastfair@gmail.com. Please make mention in your packet that this was emailed and the day it was sent.
- Applications and required materials must be received by WSFA office on or before Wednesday, August 13, 2025.
- Agencies may submit an unlimited number of applications.
- Sound checks will be scheduled with the Sound Company. Sound Company contact phone number will be provide to
applicant when they are informed of their selection to showcase.
Application Fees:
(All Fees Payable in US Funds)
All application fees are administrative processing fees and are non-refundable.
WSFA MEMBER APPLICATION FEE:
$25 per act.
NON-MEMBER APPLICATION FEE:
$35 plus $125.00 Membership Dues with Application for Membership.
Showcase Fees: (All Fees payable in US Funds)
The Showcasing Fee is $100.00 per act selected for showcasing. If your act is selected to showcase, upon notification of your acceptance as a showcase act for the 2025 WSFA Convention, you will be billed $100.00 as a showcase fee. This showcase fee is due by October 20, 2025. This fee will be used to ensure each act has optimum sound and lighting for their showcase. Individuals who are showcasing, as emcees will not be billed this fee.